Reorder Settings for Inventory Locations
Within each Inventory Location, you can create and manage Reorder Settings. This allows you to manage your Inventory levels by location, create location-specific order cycles, and automate new Purchase Orders.
Understanding Reorder Settings with PAR Level Rules
In NikoHealth, Inventory Location Reorder Settings are controlled by creating PAR Level Rules. PAR (Periodic Automatic Replacement) Levels are an inventory control system that tells you what levels of inventory you should have in stock in order to fulfill demand. The PAR Level determines the optimum amount of inventory stock needed on hand after each order delivery. When your Inventory hits below your calculated PAR Level, a Purchase Order will be automatically created.
To manage Par Level Rules you can go to:
Management > Inventory > Locations
Here you can select an inventory location and click on the Reorder Settings tab.
You can add a PAR Level Rule for a specific product by clicking on the + Add Reorder Rule button.
You can select one or multiple products when adding a rule
For each PAR Level Rule, you must indicate the Vendor, PAR Qty, and Purchase Order Qty. The vendor will be used on the purchase order for the product. The Par Qty is the minimum stock count of this item that will be calculated to create a purchase order. The Purchase Order Qty is the amount of the item that you would like to purchase when the par level minimum is met.
Automated Purchase Orders
Reorder Settings along with automated Purchase Orders is a great way to ensure your Inventory levels sustain demand from your customers. If you decide to use Reorder Settings, the system will create automated Purchase Orders according to the Reorder Settings and PAR Level rules defined.
Whether you choose to use the automated Purchase Order functionality or create a Purchase Order on demand, Purchase Orders now have:
Vendor Information
Shipping Information Including Location-specific Vendor Account Number
You can print a purchase order or generate it as a PDF to email it to your vendor. When you receive the items you can use this purchase order to scan against to fulfill it.
Add and Manage Reorder Settings for an Inventory Location
To add Reorder Settings for a specific Inventory Location, navigate to the Inventory Locations queue by going to:
Management > Corporate Setup > Inventory Locations
Click on the specific Inventory Location and select the Reorder Settings tab. This will bring you to the Reorder Rules window for this Inventory Location.
To create a new Reorder Rule, click the + Add Reorder Rule button.
The Cart page will open with all items available in your product catalog. Use the Search section to quickly find the items you want to create rules for. Click Select to choose an item. You can add multiple items.
Click Add in the bottom right to continue.
You’ll see the selected items in the Reorder Settings section. Fill in the following information:
Vendor - Select the Vendor using the dropdown.
PAR/Min Qty - Set the stock amount that should trigger a reorder.
Reorder Qty - Select how many of the item should be ordered at a time.
Reorder UOM - Use the dropdown to select the unit of measure for the item.
When you’re done, click Save above.
To update rules, click Edit. Make sure to save any changes.
You can remove a rule by clicking the trashcan icon to the right.
Ordering Cycle
Different items may hit PAR Level minimums at different times. Ordering Cycle allows you to indicate how often you want Purchase Orders created for items that have met the minimum PAR quantity. You can change the Ordering Cycle according to your preference, or indicate the next scheduled date you wish Purchase Orders to be created.
To create or edit, click Edit Ordering Cycle.
Enter the following information:
Every - Choose the frequency of reorders. This will be applied to the Period selected.
Period - The time measurement multiplied by Every. For example, selecting a period of one month every 1, will prompt reorders once a month.
Date - Set the start date for your reorder schedule. This will then update automatically based on your settings.
If you want to update existing Purchase Orders when a Reorder Setting threshold is triggered, toggle Update Open Purchase Orders on. With this setting on, when a purchase reorder is triggered for a vendor where a Purchase Order is available in new status, the items will be automatically added to the existing Purchase Order. If this option is not desired, leave the toggle to the left.
Click Save to keep your changes.
You can update your ordering cycle by clicking Edit Order Cycle. Make sure to save any changes.