If you are looking to "Close the Books" so that you can ensure that financial transactions for an accounting period have been recorded, the Month End Closing feature is available.

Navigate to: Management > Billing Setup > Month End Closing

The Month End Closing queue allows you to track when and who performed a close out.

To create new, click on the blue NikoHealth action button.

When closing the books, financial transactions created prior to 11:59 PM of your selected Closing Date will be locked from modification. Once closed, this action cannot be reversed.

Users will not be able to modify or delete the following transactions that have been part of a closing period:

If a payment from a previously closed out period is unapplied, a user is still able to apply the unapplied amount as needed.

A lock icon will appear next to the service line if it is part of a previous closing period.

Keep in mind that once transactions have been locked from a previously closed out period, modifications to the service line of an Invoice will be limited to :

There is a dedicated permission for Month End Closing that can be assigned to team members.

Once a period has been closed, you will see a download button available next to the closeout transaction.

The download will contain three separate CSV files.

Invoice Level Transactions

Contains transactions that have been closed during this period, applied to the Invoice level, and not applied to service lines.

Service Level Transactions

Contains service line transaction details that were closed during this period.

Service Balance On End Of Period

Contains service line detail for any service line transactions that have a balance or a credit. (This excludes Invoices that are in a void status). This service line detail is for all available invoices and the data is not limited to this specific closing period.